Important: This website provides general educational information only. Not medical advice. Always consult qualified healthcare professionals before starting any exercise program.
Clearingrinsing
Legal Document

Privacy Policy

Last updated: . This Privacy Policy describes how Clearingrinsing collects, uses, stores, and protects personal data when you visit clearingrinsing.world or interact with our services.

1. Data Controller

The data controller responsible for processing your personal data is:

Clearingrinsing
Stjärntorget 2
169 79 Solna, Sweden
Phone: +46 31 700 86 00
Email: service@clearingrinsing.world
Website: clearingrinsing.world

For any questions regarding this Privacy Policy or the processing of your personal data, you may contact us using the details above. We aim to respond to privacy-related inquiries within thirty days.

2. Scope of This Policy

This Privacy Policy applies to all personal data collected through our website, contact forms, email correspondence, telephone communication, and in-person consultations at our Solna office. It covers visitors from Sweden, the European Economic Area, and other jurisdictions where our educational content about daily posture refresh exercises is accessed.

By using our website or submitting personal data through any channel, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described herein, please refrain from using our services or submitting personal information.

3. Categories of Personal Data We Collect

3.1 Data You Provide Directly

When you use our contact form, request consulting services, or communicate with us by email or phone, we may collect the following information:

  • Full name
  • Email address
  • Phone number (if provided voluntarily)
  • Message content and subject of inquiry
  • Consent records related to data processing
  • Any additional information you choose to include in your communication

3.2 Data Collected Automatically

When you visit our website, certain technical data may be collected automatically through cookies and similar technologies, subject to your consent preferences:

  • IP address (anonymized where possible)
  • Browser type and version
  • Operating system
  • Referring URL
  • Pages visited and time spent on each page
  • Date and time of access
  • Device type and screen resolution

3.3 Data We Do Not Collect

We do not intentionally collect sensitive personal data such as health records, medical diagnoses, or information about disabilities. Our website provides general educational content about posture refresh exercises and is not designed to collect clinical health information. If you voluntarily share health-related details in a message, we will treat that information with additional care and limit its use to responding to your inquiry.

4. Purposes and Legal Bases for Processing

We process personal data only when a valid legal basis exists under the General Data Protection Regulation (GDPR). The following table outlines our primary processing activities:

4.1 Responding to Inquiries

Purpose: To read, evaluate, and respond to messages submitted through our contact form, email, or phone.
Legal basis: Article 6(1)(b) GDPR — processing is necessary for steps taken at your request prior to entering into a contract, or Article 6(1)(f) GDPR — legitimate interest in communicating with individuals who contact us.
Data categories: Name, email, message content, phone number (if provided).

4.2 Providing Consulting and Educational Services

Purpose: To deliver movement education consulting, personalized non-medical plans, and educational products you request.
Legal basis: Article 6(1)(b) GDPR — performance of a contract or pre-contractual measures.
Data categories: Contact details, service preferences, communication history, payment information (processed by third-party payment providers).

4.3 Website Analytics and Improvement

Purpose: To understand how visitors interact with our educational content and improve website usability.
Legal basis: Article 6(1)(a) GDPR — consent (for analytics cookies).
Data categories: Anonymized usage statistics, page views, session duration.

4.4 Marketing Communications

Purpose: To send information about new exercise content, programs, or educational products, only if you have opted in.
Legal basis: Article 6(1)(a) GDPR — consent.
Data categories: Name, email address, communication preferences.

4.5 Legal Compliance and Security

Purpose: To comply with applicable laws, prevent fraud, and protect the security of our website and users.
Legal basis: Article 6(1)(c) GDPR — legal obligation; Article 6(1)(f) GDPR — legitimate interest in maintaining security.
Data categories: Server logs, IP addresses, security incident records.

5. Data Retention Periods

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.

  • Contact form submissions: Retained for twenty-four months after the last communication, then deleted or anonymized.
  • Consulting client records: Retained for seven years after the end of the service relationship, in accordance with Swedish accounting and tax regulations.
  • Marketing consent records: Retained for the duration of consent plus three years for proof of compliance.
  • Analytics data: Retained for fourteen months in aggregated form, then permanently deleted.
  • Server and security logs: Retained for ninety days, unless required for an ongoing investigation.
  • Cookie consent preferences: Stored locally on your device until you clear browser data or change preferences.

6. Data Sharing and Third Parties

We do not sell, rent, or trade your personal data to third parties. We may share data with the following categories of recipients when necessary:

  • Hosting providers: Companies that store and serve our website infrastructure, bound by data processing agreements.
  • Email service providers: Used to send and receive correspondence related to your inquiries.
  • Analytics providers: Only when you have consented to analytics cookies, and only in anonymized or pseudonymized form where feasible.
  • Payment processors: For processing transactions related to consulting services or educational products.
  • Legal and regulatory authorities: When required by applicable law, court order, or governmental request.

All third-party processors are selected based on their GDPR compliance and are bound by written data processing agreements that require them to protect your data and process it only according to our instructions.

7. International Data Transfers

Your personal data is primarily processed within the European Economic Area. If data is transferred to countries outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, or transfers to countries with an adequacy decision. You may request a copy of the relevant safeguards by contacting us.

8. Security Measures

We implement technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • HTTPS encryption for all data transmitted between your browser and our servers
  • Access controls limiting personal data access to authorized personnel only
  • Regular review of security practices and infrastructure
  • Secure storage of physical and digital records at our Solna office
  • Staff training on data protection principles and GDPR requirements
  • Incident response procedures for potential data breaches

While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but commit to notifying affected individuals and relevant authorities of any breach within seventy-two hours when required by law.

9. Your Rights Under GDPR

As a data subject, you have the following rights regarding your personal data:

  • Right of access (Article 15): Request a copy of the personal data we hold about you.
  • Right to rectification (Article 16): Request correction of inaccurate or incomplete data.
  • Right to erasure (Article 17): Request deletion of your data when it is no longer necessary or when you withdraw consent.
  • Right to restriction (Article 18): Request that we limit processing in certain circumstances.
  • Right to data portability (Article 20): Receive your data in a structured, machine-readable format.
  • Right to object (Article 21): Object to processing based on legitimate interests or for direct marketing.
  • Right to withdraw consent (Article 7(3)): Withdraw consent at any time without affecting the lawfulness of prior processing.
  • Right not to be subject to automated decision-making (Article 22): We do not use automated decision-making or profiling that produces legal effects.

To exercise any of these rights, contact us at service@clearingrinsing.world or by post to our Solna address. We will respond within one month, which may be extended by two additional months for complex requests. You also have the right to lodge a complaint with Integritetsskyddsmyndigheten (IMY), the Swedish Authority for Privacy Protection, at imy.se.

10. Children's Privacy

Our website and services are intended for adults aged eighteen and over. We do not knowingly collect personal data from children. If you believe a child has submitted personal information through our contact form, please notify us immediately and we will take steps to delete the data.

11. Links to External Websites

Our website may contain links to external resources. We are not responsible for the privacy practices of third-party websites. We encourage you to read the privacy policies of any external site you visit through links on clearingrinsing.ddd.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The updated version will be posted on this page with a revised date in the hero section. We encourage you to review this policy periodically. Material changes will be communicated through a notice on our website where appropriate.

13. Contact Information

For privacy-related questions, data subject requests, or concerns about how we handle your personal data:

Clearingrinsing
Stjärntorget 2, 169 79 Solna, Sweden
Phone: +46 31 700 86 00
Email: service@clearingrinsing.world